Prompt360 ("we," "our," or "us") is committed to protecting the privacy of its users. This Privacy Policy explains how Prompt360 collects, uses, and safeguards data when you use our in-your-cloud enterprise assistant. By using Prompt360, you agree to the terms outlined in this Privacy Policy.

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1. Scope of This Privacy Policy

This Privacy Policy applies to the use of Prompt360 as an in-your-cloud enterprise assistant. It governs how data is processed within your organization’s environment and describes the responsibilities of both Prompt360 and your organization in ensuring data privacy.

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2. Data Collection

Prompt360 operates in-your-cloud and does not collect or transmit data externally unless explicitly configured by your organization. The following types of data may be processed locally:

• Search Queries: User-entered search terms.

• Metadata: Information about indexed documents, such as file names, types, and timestamps.

• Summarized Query Data: Used for comparison

• User Activity Logs: Logs of search activities for auditing or troubleshooting purposes (if enabled by your organization).

• No personal data is collected or transmitted by default unless configured otherwise.

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3. Data Usage

All data processed by Prompt360 remains within your organization’s infrastructure. The tool uses the data for the following purposes:

• To index and retrieve enterprise documents efficiently.

• To provide analytics and insights into search patterns.

• To check progress or update on schedule

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4. Data Storage and Retention

Prompt360 does not store data permanently unless configured by your organization. Data retention policies are determined and managed by your organization according to its internal policies. We recommend retaining data only as long as necessary for operational purposes.

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5. Data Security

Prompt360 is designed with robust security measures to protect your data, including:

• Encryption of indexed data (if configured).

• Role-based access controls to restrict unauthorized access.

• Regular software updates to address vulnerabilities.

Your organization is responsible for implementing additional security measures, such as network protection and user authentication protocols.

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6. User Rights

As an enterprise tool, user rights regarding data access, modification, or deletion are managed by your organization’s policies.

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7. Sharing of Data

Prompt360 does not share data with third parties unless explicitly configured by your organization (e.g., integrations with external tools). Any such configurations are the responsibility of your organization.

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8. Cookies and Tracking

As an in-your-cloud tool, Prompt360 does not use cookies or external tracking mechanisms. We do however track usage tied to our licensing scheme for the purposes of compliance.

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9. Children's Privacy

Prompt360 is intended for enterprise use only and does not knowingly process data from individuals under 13 years of age.

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10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be communicated through official release notes provided with software updates.

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11. Contact Information

For questions about this Privacy Policy or Prompt360’s privacy practices, please contact Support. Your organization is responsible for ensuring compliance with applicable privacy laws when deploying Prompt360 within its infrastructure.This Privacy Policy ensures transparency while emphasizing that ultimate control over data resides with your organization.